1. INTRODUCTION

In this privacy statement you can read how we handle your (personal) data. Do you have any questions about the information in this statement? If so, please contact us.

2. APPLICATION

This privacy statement applies to all website visits, applications, transactions and agreements with Promopolitan.

Company data:

Name: Promopolitan

Address: Beursstraat 41, 4381 CC Vlissingen

Phone: 0118-414026

E-mail: info@promopolitan.nl

Website: www.promopolitan.nl

Promopolitan's website (www.promopolitan.nl) processes privacy-sensitive data, or personal data. Promopolitan is responsible for processing this data and considers careful handling of personal data to be very important.

In our processing, we comply with the requirements of the General Data Protection Regulation (AVG). In this privacy statement, we explain what personal data we collect and for what purpose we use it.

3. PERSONAL DATA

What are personal data?

Personal data is data that is directly about a person or information that can be traced back to a person. Examples of personal data include: name, address, place of residence, telephone number, e-mail address, date of birth, bank account number, BSN, etc.

Depending on your relationship with Promopolitan (job seeker, employee, client or website visitor), we may process the following data, among others:

• Name and contact details

• Address details

• Phone number

• Email address

• CV, work experience and education details

• Bank account number (for salary payments)

• BSN (if required by law)

• Copy of proof of identity (if required by law)

• Data about your website usage

We only ask you to provide personal data necessary for our services or cooperation.

4. OBJECTIVES

Promopolitan collects personal data through www.promopolitan.nl in several ways:

• Via forms on the website

• Via Google Analytics

• Through applications and registrations

FORMS ON THE WEBSITE

Promopolitan's website contains several forms, such as:

• Contact form

• Registration form for jobseekers

• Requesting staff (for employers)

In these forms, we may ask for:

• Your name

• Your phone number

• Your e-mail address

• Your company name (if applicable)

• Any additional information relevant to your application

You can use these forms to request information, request staff, apply for a job or contact us. We use the data we receive through forms to answer your enquiry or question by phone or e-mail.

We do not keep data sent via forms any longer than necessary. In principle, we keep them for a maximum of six months, unless a cooperation or employment contract ensues. In that case, the statutory retention periods apply.

APPLICATIONS AND REGISTRATIONS

When you register as a job seeker or apply for a job through Promopolitan, we process your personal data in order to:

• Mediating you to suitable vacancies

• Drafting employment contracts

• Take care of payroll administration

• To comply with legal obligations

We keep job application data for a maximum of four weeks after completion of the procedure, unless you give us permission to keep your data longer (maximum one year).

We keep administrative data in accordance with legal retention periods (e.g. seven years for tax data).

GOOGLE ANALYTICS

Promopolitan's website uses Google Analytics. We use this tool to collect anonymous, analytical data from our website visitors.

These statistics give us insight into the use of our website and allow us to improve our services. The data is anonymised and cannot be directly traced to individual persons.

The information collected is stored on Google servers. A processing agreement has been concluded with Google. Google may not use this data for other purposes.

More information on Google's privacy policy can be found at:

https://policies.google.com/privacy?hl=nl

5. DISCLOSURE TO THIRD PARTIES

We only provide your personal data to third parties if this is necessary for our services or if we are legally obliged to do so.

Consider:

• Clients

• Payroll processors

• Accounting parties

• IT and hosting providers

• Government agencies such as the Tax Office or the UWV

We conclude processing agreements with parties processing personal data on our behalf to ensure the security and confidentiality of your data.

Our website may contain links to external websites or social media. This privacy statement applies only to www.promopolitan.nl. We are not responsible for the privacy practices of other websites.

6. INSPECTION, MODIFICATION OR DELETION OF PERSONAL DATA

Would you like to know what personal data we hold about you? Then contact us using the details under point 2.

You have the right to:

• Access your personal data

• Receive explanations on how we use your data

• Have your personal data corrected

• Have your personal data deleted

• Withdrawing your consent

• Object to the processing of your personal data

We will respond to your request within 30 days.

7. RETENTION OF DATA

Promopolitan will not keep your personal data for longer than necessary for our services or as long as we are required by law to keep it.

After the retention period expires, your data will be carefully deleted or anonymised.

8. SECURITY

Promopolitan takes appropriate technical and organisational measures to protect personal data.

• Access to systems is secured by username and password

• Data is stored on secure systems

• Only authorised employees have access to personal data

• Employees handle personal data confidentially

• The website uses a Secure Socket Layer (SSL) certificate

9. COMPLAINTS

Do you have a complaint about how Promopolitan handles your personal data? If so, please contact us first. We will handle your complaint carefully.

If you do not come to an agreement with us, you can complain to the Personal Data Authority at:

https://autoriteitpersoonsgegevens.nl

Questions about this privacy statement? Please contact us at info@promopolitan.nl or 0118-414026.